Goal

Provide professional supply chain services to AOC and Saudi Aramco, and assure on-time delivery of materials and services, within specifications, at the lowest overall cost, whilst promoting local content.

General Profile

•    Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills
•    Builds knowledge of the company processes and customers
•    Solves a range of straightforward problems
•    Receives a moderate level of guidance and direction
 

Key Responsibilities

Functional Specific Responsibilities

Purchasing
•    Procure assigned commodities within the set budget and in accordance with Purchasing policies and procedures and handle the negotiations for these items
•    Determine acceptability of quotations received based on price, delivery terms and compliance with customer specifications, provisions and conditions and prepare bid summaries where necessary
•    Create quotation requests, purchase orders, and change orders in SAP, ensure that all necessary accompanying documentation is correct and complete
•    Create bid summaries in SAP
•    Formulate conceptual requirements for specialized computer applications and applies statistical methods to solve various purchasing and SAP problems
•    Support research on complex problems which are adversely affecting the efficiency, cost effectiveness and overall performance of purchasing activities within AOC's area of operation
•    Review Terms and Conditions and align with Law Department
•    Participate in worldwide concurrent developments
•    Create and maintain agreements for quotation, purchase and release orders
•    Provide regular and ad-hoc reports on purchasing related topics
•    Provide regular updates on material and vendor master data
 

Contracting
•    Support procurement of contracts for business, operations and process services In accordance with AOC and corporate contracting procedures
•    Prepare contract documents, instruments and correspondence as required
•    Responsible for registration of contracts and maintenance of contracts records in SAP
•    Solve general contract questions and enquiries made/placed from external and internal sources
•    Participate in negotiations of contracts
•    Ensure to keep AOCand/or SA contracting policies and procedures up to date
•    Ensure procurement of contracts within set time frame
 

Contract Management & Administration
•    Ensure that all parties to the contract adhere to agreed terms, and report on contract status and utilization to the end user.
•    Keep track and files of all of the documentation, communication involved, financial commitments and records, key deliverables and milestones, duration and close out of the contract.
•    Collaborate with End Users, Business Control and Contracting Unit to prepare procurement plans and ensure timely initiation of contract procurement process
•    Monitor and update the records on vendor performance,
•    Collaborate with Law, End User and Contracting in claims handling process, implement f lessons learnt and follow up on internal audit observations related to the process of administration of the contracts
•    Advise on deviation of contract requirements
 

Contacts

Relevant external and internal stakeholders

Requirements

Functional Specific Requirements

Required Competency Levels

Initiative

• Addressing Gaps in Work

Anticipates and takes action on what needs to be done to accomplish an objective, task or goal; finds alternative or less obvious ways to carry out plans.

• Motivating and Energizing Self and Others

Sets challenging yet motivating short and long term goals which lead to beneficial individual and team results.

• Self-Starting

Accepts ownership for individual performance, results and actions; volunteers for tasks before being asked by other or being forced by events.

Customer Focus

• Identifying and Anticipating Customer Needs

Displays an interest in the customer by trying to understand their concerns and issues; draws on customer insight to help others with how to best meet current and future customer needs.

• Customer Care/Service

Develop positive internal and external customer relationships by consistently and efficiently delivering value.

• Following Customer Service Trends

Shares best practice knowledge with others in work team; identifies ways in which the customer experience could be enhanced.
 

Quality Orientation

• Understanding Quality Standards/Knowledge of Standards of Excellence

Raises awareness of quality expectations by discussing the importance of quality standards with team members.

• Applying and Maintaining Quality Standards

Documents quality standards and protocols to ensure consistent application; reviews the work of others for quality assurance.

• Measuring and Tracking Quality

Uses quality tools and techniques to continuously focus on and measure discrepancies from quality standards.

Collaboration/Teamwork

• Delivering Information and Assistance

Actively participates in meetings by providing input, expressing opinions, and offering solution s; ensures that others have an opportunity to voice their thoughts.

• Role Identity and Interpersonal Interactions

Works in an open and dependable manner with team members; assumes individual contributor or manager role as needed.

• Building/Maintaining Relationships and Fostering Cooperation

Establishes and grows working relationships; seeks out and encourages different and diverse ideas from others.
 

Accountability

• Taking Responsibility and Ownership

Takes responsibility for achieving job requirements, tasks and objectives even if other resources are required.

• Driving and Delivering Results

Willingly and appropriately goes beyond the scope of one's job to get the work done and meet commitments made to others.

• Managing Expectations and Working Through Setbacks

Takes responsibility for individual and team errors by personally fixing problems and unintended consequences.
 

Required Competency Levels (cont)