Goal

Provide professional supply chain services to AOC and Saudi Aramco, and assure on-time delivery of materials and services, within specifications, at the lowest overall cost, whilst promoting local content

General Profile

•    Requires in-depth knowledge and experience
•    Uses best practices and knowledge of internal or external business issues to improve products or services
•    Solves complex problems; takes a new perspective using existing solutions
•    Works independently, receives minimal guidance
•    Acts as a resource for colleagues with less experience
 

Key Responsibilities

Functional Specific Responsibilities

Purchasing
•    Procure assigned commodities and in accordance with Purchasing policies and procedures and handle the negotiations for these items
•    Create quotation requests, purchase orders, and change orders in SAP, ensure that all necessary accompanying documentation is correct and complete
•    Determine acceptability of quotations received based on price, delivery terms and compliance with customer specifications, provisions and conditions and prepare bid summaries where necessary
•    Formulate conceptual requirements for specialized computer applications and applies statistical methods to solve various purchasing and SAP problems
•    Conduct research on complex problems which are adversely affecting the efficiency, cost effectiveness and overall performance of purchasing activities within AOC's area of operation
•    Recommend to management policies and procedures to improve workflow, simplify reporting procedures and reduce costs
•    Initiate new system solutions or define modifications to existing materials systems to solve operational problems and to improve efficiency
•    Review Terms and Conditions and align with Law Department

•    Participate in worldwide concurrent developments
•    Create and maintain agreements for quotation, purchase and release orders
•    Provide regular and ad-hoc reports on purchasing related topics
•    Provide regular updates on material and vendor master data

Contracting
•    Coordinate procurement of contracts for business, operations and process services in accordance with AOC and corporate contracting procedures
•    Create and send requests for quotation, create bid summary and review terms and Conditions and align with Law Department
•    Negotiation of contracts
•    Ensure to keep AOC and/or SA contracting policies and procedures up to date
•    Ensure procurement of contracts within set time frame
•    Solve contract and/or process related issues
•    Function as a single point of contact for clients on contract related issues

Contract Management & Administration
•    Ensure that all parties to the contract adhere to agreed terms, and report on contract status and utilization to the end-user.
•    Keep track and files of all of the documentation, communication involved, financial commitments and records, key deliverables and milestones, duration and closeout of the contract.
•    Advise End Users, Business Control and Contracting Unit to prepare procurement plans and ensure timely initiation of contract procurement process
•    Monitor and update the records on vendor performance
•    Collaborate with Law, End User and Contracting in claims handling process, implement lessons learned and address internal audit observations related to the process of administration of the contracts
•    Advice on deviation of contract requirements
 

Contacts

Relevant external and internal stakeholders

Requirements

Functional Specific Requirements

Required Competency Levels

Initiative

• Addressing Gaps in Work

Continuously reviews personal (and team) results against desired standards and takes corrective action to ensure success.

• Motivating and Energizing Self and Others

Consistently display an outstanding degree of involvement and engagement which inspires others.

• Self-Starting

Proactively takes on additional assignments to stretch own capabilities and contributes to overall team performance levels.

Customer Focus

• Identifying and Anticipating Customer Needs

Takes the extra step to anticipate customers' needs and immediately takes action to resolve breaks in service or mistakes to satisfy customers.

• Customer Care/Service

Uncovers customers' hidden needs or issues by asking insightful questions and developing rapport; encourages others to consider the customer's perspective in making decisions.

• Following Customer Service Trends

Stays up to date with best practices and institutes internal standards within department to ensure high customer service quality.

Quality Orientation

• Understanding Quality Standards/Knowledge of Standards of Excellence

Takes personal responsibility for ensuring effective and high quality product and service delivery to internal and external customers.

• Applying and Maintaining Quality Standards

Takes immediate action to correct any variations in quality; ensures accuracy and completeness of work outputs and helps team members with this as well.

• Measuring and Tracking Quality

Incorp orates quality measurement data to direct improvements and changes to products, outputs and services.
 

Collaboration/Teamwork

• Delivering Information and Assistance

Offers appropriate assistance and support to colleagues, (direct reports), and superiors within own area of expertise, without waiting to be asked; participates in cross-functional teams.

• Role Identity and Interpersonal Interactions

Communicates within and across teams to break down barriers and achieve team goals; takes on the role of the expert or leader when necessary.

• Building/ Maintaining Relationships and Fostering Cooperation

Works collaboratively with all team members to integrate individual perspectives; provides encouragement and acknowledgement of others' contributions and inputs

Accountability

• Taking Responsibility and Ownership

Is aware of own responsibilities and encourages colleagues to be this as well, while maintaining a high level of cooperation.

• Driving and Delivering Results

Measures and tracks (team) performance against goals and encourages team members to contribute to achieving the goals.

• Managing Expectations and Working Through Setbacks

Openly manages other' s expectations when completion of tasks is not possible or delayed.

Required Competency Levels (cont)