Goal

Provide professional procurement, contract management, and contract administration 
services to Aramco Europe and the Saudi Arabian Oil Company (SAO), ensuring on-time 
delivery of services that meet specifications and achieve the lowest overall total cost.

Role & Responsibilities

• The Contract Manager & Administrator is responsible for managing and 
  administering contracts procured and overseen by Aramco Europe on behalf of SAO 
  and other affiliates. This includes taking full ownership of contracts handed over to 
  the Contract Management & Administration Group (CMAG) by the Services 
  Procurement Unit, ensuring execution in accordance with agreed terms, and 
  providing regular progress reporting to the Proponent.
• The Contract Manager & Administrator maintains oversight of contract execution, 
  contractor performance, and cost compliance.
• The role ensures effective collaboration with the Proponent and, where applicable, 
  the Contract Services Procurement Unit to support the preparation of new 
  procurement actions and the timely initiation of procurement processes.
• The Contract Manager & Administrator is accountable for the full contract 
  administration lifecycle, including work order/release purchase order management,
  Invoice processing, performance monitoring, records management, support in 
  claims handling, and contract closeout.
• The role serves as the primary point of contact for all stakeholders, including 
  contractors - on all matters related to contract administration.
• The position requires  diligent maintenance of complete, accurate, and up-to-date documentation 
  throughout the contract lifecycle.

Functional Specific Requirements

• Ensure that all parties to the contract adhere to agreed terms and provide timely 
  reporting on contract status and utilization to the end user.
• Maintain complete and organized records of all documentation, communication, 
  financial commitments, key deliverables, milestones, contract duration, and 
  contract closeout activities.
• Collaborate with End Users and the Contracting Unit to ensure timely initiation of 
  the contract procurement process.
• Monitor and update records on vendor performance.
• Collaborate with the Law Department, End Users, and the Contracting Unit in the 
  claims handling process, implement lessons learned, and address operational 
  tasks arising from internal audit observations related to contract administration.
• Advise stakeholders on deviations from contract requirements.
• Prepare contract documents, instruments, and correspondence as required.
• Ensure proper registration of contracts and maintenance of contract records in SAP.
• Respond to general contract inquiries from internal and external stakeholders.
  Contacts
• Relevant internal and external stakeholdes.

Required Competency Levels

• Bachelor’s degree or equivalent—preferably in Business Administration, Economics, Accounting, Law, Procurement, or Supply Chain.
• If not in possession of a bachelor’s degree, equivalent professional expertise gained 
  through approximately 5+ years of relevant work experience may be considered.
• Knowledge and experience covering the full contract lifecycle (initiation, 
  procurement, award, management & administration, and closeout).
• Ability to track financial and budgetary status and understand applicable legislative and 
  compliance requirements.
• Good command of English, both written and verbal.
• Proficiency with Microsoft Word, Excel, Outlook, Internet Explorer, and SAP/ERP