Goal

Provide professional advice and services to the daily activities of a Finance Unit in order to resolve complex finance including treasury issues, develop, recommend and implement changes to Finance policies and to successfully prepare financial forecasts, reports and other analyses ultimately aiming for providing the best possible business environment for AOC and its affiliates.

General Profile

• Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills
• Builds knowledge of the company processes and customers
• Solves a range of straightforward problems
• Receives a moderate level of guidance and direction

Key Responsibilities

Functional Specific Responsibilities

Finance Operations

• Provide periodical (mostly weekly and monthly) management reporting on the activities of Finance Operations including its Key Performance Indicators (KPls) and Work Load Indicators
• Monitor and reconcile vendor accounts and correspond with vendors on missing records and discrepancies
• Act as a liaison between suppliers and internal AOC divisions on cost control problems and infractions of contract
• Coordinate with Treasury to ensure streamlining of processes in the area of cash forecasts
• Gather and provide information to ensure procedures are kept up to date
• Assist with coordination of internal audits on behalf of Finance Division

Business Control

• Maintain an update set of governance documents for AOC and its subsidiaries and prepare relevant
• reports. Perform activities to support governance framework
• Monitor and maintain the compliance with policy management framework and prepare relevant reports.
• Advice on matters related to development of policies and procedures
• Perform supporting activities to support ERM portfolio, maintain the risk register
• Coordinate and monitor the audit follow up process.
• Advise divisions on implementation of audit observations, and prepare reports
• Perform controls on budget performance compliance and support month-end closing process
• Prepare required analysis, share financial information and discuss with Management Team
• Coordinate Service Level Agreements and Service Authorizations development and required updates for the external and affiliated customers
• Manage customer accounts and monitor service provision (incl. cost control and reporting)
• Perform financial assessments of vendors and issue assessment reports, manage records and prepare relevant reports
• Perform contract review and cost compliance activities
• Provide advice and analytics on cost management and cost compliance related matters
• Review and maintain the Authorized Expenditure Limits on contracts
• Focal point of contact for insurance matters within AOC and with the insurance brokers
• Ensure timely payment of insurance premiums
• Ensure Company's compliance with WKR regulation
• Review WKR related costs and activities, consolidate the information, liaise with stakeholders on planned activities and prepare relevant reports
• Control and coordinate budget performance reporting from Terminals, for governmental and environmental organizations
• Coordinate Compulsory storage agreement
• Perform activities to support of internal controls framework

Contacts

External

• Periodically with external auditors
• Periodically with affiliate company personnel regarding financial matters of mutual concern
• Periodically with service organizations, vendors, banks and Saudi Aramco Finance Business Lines regarding finance
• issuesand with SAO Treasury

Internal

• Daily with other Finance personnel at all levels regarding financial data and procedures
• Frequently with Contracting Unit on matters related to proponents to contracts
• Frequently with all levels of AOC professional personnel to improve finance operations and to exchange value added advisory services.
• Occasionally with President & CEO

Requirements

Functional Specific Requirements

Required Competency Levels

Initiative
Addressing Gaps in Work

• Anticipates and takes action on what needs to be done to accomplish an objective, task or goal; finds alternative or less obvious ways to carry out plans.

Motivating and Energizing Self and Others

• Sets challenging yet motivating short and long term goals which lead to beneficial individual and team results.

Self-Starting

• Accepts ownership for individual performance, results and actions; volunteers for tasks before being asked by other or being forced by events.

Quality Orientation

Understanding Quality Standards/Knowledge of Standards of Excellence

• Raises awareness of quality expectations by discussing the importance of quality standards with team members .

Applying and Maintaining Quality Standards

• Documents quality standards and protocols to ensure consistent application; reviews the work of others for quality assurance .

Measuring and Tracking Quality

• Uses quality tools and techniques to continuously focus on and measure discrepancies from quality standards.

Customer Focus
Identifying and Anticipating Customer Needs

• Displays an interest in the customer by trying to understand their concerns and issues; draws on customer insight to help others with how to best meet current and future customer needs.

Customer Care/Service

• Develop positive internal and external customer relationships by consistently and efficiently delivering value.

Following Customer Service Trends

• Shares best practice knowledge with others in work team; identifies ways in which the customer experience could be enhanced.

Accountability

Taking Responsibility and Ownership

• Takes responsibility for achieving job requirements, tasks and objectives even if other resources are required.

Driving and Delivering Results

• Willingly and appropriately goes beyond the scope of one's job to get the work done and meet commitments made to others.

Managing Expectations and Working Through Setbacks

• Takes responsibility for individual and team errors by personally fixing problems and unintended consequences.

Networking/Relationship Management

Seeking and Developing Relationships

• Develops a broad base of relationships by seeking out individuals inside and outside of the business unit; begins to build external relationships with customers.

Maintaining Relationships

• Proactively follows up with contact and collaborates with others as necessary to advance goals and resolve any unmet expectations.

Use of Networks

• Shares information and invites input from key relationships in internal network, maintaining to advance team goals.

Required Competency Levels (cont)