Goal

 The Procurement Officer is responsible for managing the end-to-end procurement process, including raising purchase orders, processing payable invoices, conducting sourcing activities, administering RFQs (Request for Quotations), evaluating vendors, and supporting contract management activities. The role requires an understanding within JCT contracts ideally with experience particularly in Design & Build construction contracts, as well as facilities management and cleaning service contracts, ensuring procurement activities deliver best value, compliance, and operational efficiency.

Key Responsibilities

Procurement & Sourcing

•    Raise and manage purchase orders in accordance with company procurement policies and approval processes.
•    Conduct sourcing activities for goods, services, and works across multiple categories.
•    Prepare, issue, and manage RFQs, RFPs, and tender documentation.
•    Analyse supplier quotations and prepare commercial comparison reports.
•    Support contract negotiations to achieve best value while maintaining quality and service requirements.
•    Maintain procurement records, supplier databases, and contract registers.

Vendor Management

•    Conduct supplier pre-qualification assessments and vendor evaluations.
•    Monitor supplier performance against agreed KPIs and service levels.
•    Develop and maintain strong relationships with vendors and service providers.
•    Identify and mitigate procurement and supplier-related risks.
•    Ensure all suppliers meet compliance, insurance, health & safety, and regulatory requirements.

Invoices and Commercial Controls

•    Review invoices against purchase orders, contractual terms and supporting documentation. 
•    Resolve discrepancies and support Finance with supplier payment queries. 
•    Monitor procurement commitments and expenditure against approved budgets.

Contract Lifecycle Management Support

•    Support contracts from procurement and award through execution, renewal, variation and termination. 
•    Maintain contract registers and key contractual dates. 
•    Monitor expiry dates, renewal/extension options, notice periods, insurance requirements and other contractual obligations. 
•    Maintain appropriate records for construction contracts and commercial changes.
•    Coordinate contract variations, amendments and extensions. 
•    Escalate contractual risks and non-compliance to the appropriate stakeholders.
•    Maintain records relating to cleaning, facilities management, and construction contracts.

Compliance & Reporting

•    Ensure procurement activities comply with company policies and governance requirements.
•    Verify supplier insurance documentation, including public liability, employers' liability and professional indemnity where applicable. 
•    Ensure required health & safety and statutory documentation is maintained. 
•    Support supplier due diligence, including financial, compliance and ESG requirements. 
•    Monitor supplier compliance throughout the contract lifecycle.
•    Prepare procurement reports, savings analysis, spend reports, and vendor performance reviews.
•    Support internal and external audits as required.
•    Promote ethical procurement practices and continuous improvement initiatives.

Essential Requirements

•    Minimum 5 years' experience in procurement, purchasing, contract administration, or a similar role.•    Experience conducting RFQs, tender exercises, supplier sourcing, and commercial evaluations is a must.

•    Experience working with:

o    JCT Contract type i.e. Design and Build contracts
o    Facilities Management service contracts
•    Knowledge of contract management principles and procurement best practices.
•    Strong analytical and negotiation skills.
•    Excellent communication and stakeholder management abilities.
•    Experience using ERP, finance, or procurement management systems such as SAP is desirable but not essential 

Requirements

Preferred Qualifications
•    Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Finance, Construction Management, Engineering, or a related discipline. 
•    CIPS Level 4 or above (or equivalent) advantageous. 
Relevant practical experience may be considered in lieu of a degree.

Key Competencies

•    Commercial awareness
•    Attention to detail
•    Negotiation skills
•    Analytical and Financial Skills
•    Organisational and planning skills
•    Problem-solving
•    Stakeholder engagement