Long Description

The Role

As a Business Assistant within the Office Services Unit, you will play a crucial role in supporting the Division Head and ensuring the smooth operation of daily administrative tasks. Your primary responsibilities will include processing invoices, managing data and spreadsheets, liaising with vendors and other departments, and providing essential support to the team. The ideal candidate will possess meticulous attention to detail, strong data analytical skills, and be proficient in MS Excel. The ability to work independently, follow policies, and maintain a high level of organization are essential for success in this position.

Responsibilities
Processing Invoices
Receive and process invoices from suppliers, ensuring accuracy and completeness
Create purchase orders (POs) using SAP S4HC in line with company procedures
Invoice Approval
Pass invoices through the approval process, adhering to company policies and guidelines
Contracts Administration
Collaborate with the Contracts Administrator to create appropriate PO types and ensure compliance with company standards
Credit Card Reporting
Generate credit card reports for the Division Head, providing clear and concise information
Daily Reporting on MS Excel
Prepare and maintain daily reports using MS Excel, presenting data in a well-organized manner
Data and Spreadsheet Management
Ensure accurate and up-to-date data maintenance in spreadsheets and databases
Project Work and Admin Tasks
Assist the Division Head with various project-related tasks and other administrative duties as needed
Vendor Liaison
Communicate with vendors to address and resolve any queries or issues that may arise
Interdepartmental Coordination
Collaborate with other departments to resolve queries and facilitate seamless workflow
Compliance and Policy Adherence
Follow all company policies and procedures, advising colleagues on compliance matters when necessary

You the Candidate - Desired skills and experience
Meticulous Attention to Detail 
Strong ability to identify and rectify errors with precision.
Data Analytical Skills
Highly numerate and proficient in analyzing data
MS Excel Proficiency
Advanced skills in MS Excel, including the ability to work with formulas, pivot tables, and charts.
Independent and Consistent Work Ethic
Capable of working independently and meeting deadlines consistently
Strong Work Ethic and Time Management
Ability to follow instructions, prioritize tasks effectively, and manage time efficiently
Effective Communication
Good understanding of the English language, both written and verbal communication skills
Numerical Aptitude
Proficiency in calculating figures accurately
Organizational Skills
Strong organizational abilities to manage time and handle queries efficiently.•Team Player: Ability to work collaboratively in a team environment while also demonstrating initiative

Aramco Overseas Company (AOC), is a service provider to the world’s leader in integrated energy and chemicals, Saudi Aramco. At our London office, we support Saudi Aramco’s strategic objectives through providing expatriate recruitment, executive search, relocation services, executive services and corporate communications support on behalf of our European based events. Additionally, we mentor sponsored students who are studying at prestigious European universities, as we believe it is our responsibility to help develop the future leaders of the company. Our staff enjoy an international environment, where providing excellent service to our customer, Saudi Aramco, is ultimately the main focus. It’s our people, our energy and our commitment that makes us a true catalyst for opportunity.