Goal

The Event Planner is responsible for the end-to-end planning, coordination, and delivery of events for CH14 students across the UK and Europe. Working within the Professional Development Unit, this role manages a diverse portfolio of social, academic, and volunteering events designed to support student engagement, development, and wellbeing throughout their studies.

General Profile

Event Planning & Delivery
•Lead the end-to-end planning and execution of social, academic, and volunteeringevents for Ch14 students across the UK and Europe
•Oversee all on-the-day event logistics and operations, ensuring seamless deliveryand a high-quality student experience
•Create and distribute event invitations and communications to students in a timelymanner
•Track and manage event attendance, maintaining accurate and up-to-date records
•Maintain full ownership of the event planning tracker, ensuring it is kept accurateand up to date at all stages of the event lifecycle
•Actively source and propose new event initiatives, concepts, and external partnersto continuously develop and enhance the events programme
Vendor & Supplier Management
•Source and evaluate vendors and suppliers to meet event requirements
•Manage the vendor onboarding process in line with internal procurementprocedures
•Lead all supplier negotiations to secure favourable terms and value for money
•Attend relevant events industry forums and trade fairs to support vendor sourcingand maintain up-to-date knowledge of best practice in event planning
Budget & Finance
•Raise and manage Purchase Orders (POs) in accordance with organisational policy
•Monitor and track event budgets, ensuring spend remains within approvedallocations
•Maintain accurate financial records and provide budget updates as required

Post-Event Evaluation
•Coordinate post-event feedback collection from students and stakeholders
•Analyse feedback and attendance data to assess event effectiveness and identifyareas for improvement
•Maintain post-event documentation and contribute to continuous improvement ofthe events programme
•Compile and share a weekly highlights summary of upcoming and recent eventswith the wider team
Team Support & Cover
•Coordinate and manage team engagement activities, including birthdays, teamlunches, and other celebratory events.
•In the absence of the Finance Advisor, take responsibility for processing paymentsthat are event-related using the company credit card in accordance with relevantfinancial guidelines
•Ad-hoc team projects

Functional Specific Responsibilities

Skills & Competencies
•Strong organisational and project management skills, with the ability to managemultiple events simultaneously
•Effective negotiation and vendor management capabilities
•Solid understanding of budget management and procurement processes
•Excellent communication and interpersonal skills, with experience engaging diversestudent or client groups
•Proficient in event administration tools and Microsoft Office Suite
•Proactive, detail-oriented, and able to work both independently andcollaboratively